Free Wedding RSVP Form Template
Send a polished RSVP link with the save-the-date and watch your guest list build itself. Meal choices, dietary notes, plus-ones — all in one place instead of scattered across texts.
Free Wedding RSVP Form Template
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Who this template is for
Engaged couples, wedding planners, and venue coordinators use this template to handle the most important headcount of their year. It captures meal preferences, plus-one names, kid counts, and dietary notes in one polished page — without making the invite feel like a tax form. Every reply lands in your dashboard so you know exactly how many chairs, place settings, and meal portions to confirm with the caterer the week before — not the morning of the rehearsal.
How it makes the planning easier
Each RSVP creates a Contact record so your guest list stays searchable, sortable, and exportable. Need a head count split by entrée for the caterer? Filter by the meal field. Need to email the wedding party separately? Tag them. The week of the wedding you can export a clean attendee sheet with dietary notes attached, hand it to the planner, and stop worrying about who said yes to the rehearsal dinner versus the reception.
What's included
Everything you need to finalize the seating chart and the catering call, without an 18-question gauntlet. Every field is rename-able and removable in the editor.
Couples and planners using this template
Engaged couples planning DIY weddings
Manage the guest list, meal counts, and seating chart without a separate spreadsheet.
Wedding planners
Run one RSVP page across multiple weddings — clone the template, swap the dates, send.
Destination wedding hosts
Capture arrival windows, accommodation notes, and travel waivers in one form.
Multi-event weddings
Track separate counts for the rehearsal dinner, ceremony, and reception in one record.
Multicultural and multi-tradition weddings
Add custom fields for outfit colors, song requests, and family-side guest tags.
Venue and catering coordinators
Pull a clean meal-count export the week before, hand straight to the kitchen.
Customization notes
Most couples add a song-request field for the DJ, a hotel block code field, and a separate "attending rehearsal dinner" checkbox. For destination weddings, swap the address field for an arrival window and travel notes. Multi-language households benefit from the locale toggle so each guest sees the form in their preferred language.
Frequently asked questions
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