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Merch order template

Free Merch Order Form Template for Creators & Teams

Run a pre-order, a team store, or a limited drop without a full ecommerce stack. Size picker, shipping details, payment — every order lands in your CRM, fulfillment-ready.

Free — included in every plan

Free Merch Order Form Template for Creators & Teams

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Who this template is for

Creators, sports teams, small bands, and company swag programs use this template to run merch drops without a full Shopify stack. It is tuned for pre-orders (set a drop window, count up to a cap, close automatically), team stores (group buys with a deadline), and one-off releases. Every order lands as a Contact in your CRM Cubby so you can see repeat buyers, export a fulfillment CSV, and run a mailing list for the next drop.

From drop to fulfillment

Every order creates a Contact with the requested variant, size, and shipping address. As the drop fills up, the summary view shows count by variant so you know which sizes are selling. At close, export a fulfillment CSV in the format your printer or 3PL uses; each Contact carries the order so you can follow up on shipping updates. Repeat buyers are recognized automatically for your next drop.

What's included

Size pickers, variant selectors, and the shipping details your fulfillment partner actually needs. Everything is editable per drop.

Who uses this template

  • Creators and artists

    Run a limited drop with a cap and a deadline.

  • Sports teams and clubs

    Team store orders with player name and size per family.

  • Company swag programs

    New-hire kits and employee merch with address collection.

  • Bands and podcasts

    Pre-order vinyl, tees, and zines with a countdown close.

  • Niche small shops

    Pop-up drops tied to events without building a full store.

Customization notes

Most drops add a drop-deadline banner, a size chart image, and a "gift message" optional field. For paid orders, connect your payment processor; for pay-on-ship, keep the form as order capture and invoice after.

Frequently asked questions

No. The template works standalone. Use it for a single drop, a seasonal release, or a recurring team store without paying for a full store subscription.
Yes. Set a submission cap — once reached, new visitors see a "sold out" message you can customize.
The template includes a size picker out of the box. Add color or style variants as additional select fields; each attribute attaches to the order.
Yes. Export orders as CSV in the format your printer or 3PL uses. Each row includes buyer, variant, size, and shipping address.
Yes — included in every plan. No order caps, no per-item fees.

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